Overtime Authorization & Certification System

Dashboard & Workflow Status

live control panel

Fill Part 1, submit to HR, issue an OT Control Number, approve authorization, then complete Part 2 after the OT.

OT Control No.Not Issued

Requested Hours0.00

Actual Hours0.00

Variance0.00

Estimated Cost0.00

Actual Cost0.00

Cost Difference0.00

Approval FlagPending

Workflow Checklist

automatic status tracking

Step	Owner	Status	Remarks

Part 1 - Overtime Authorization Request

advance request and approval

Request Date

OT Category

Department

Project

Work Location / Site

OT Period From

OT Period To

Requesting Engineer / Manager

Regular Shift From

Regular Shift To

Reference / Client Instruction No.

Priority

Business reason, work to be completed, expected deliverable / deadline, and impact if OT is not approved

Attachments / Proof of OT Reason

Work plan / roster Site instruction Email from Client Others

B. Planned Employee Schedule

add rows as needed; continuation page is generated automatically

Emp. Code	Employee Name	Position	OT Date	Planned Start	Planned End	Break (min)	Requested OT Hours	Hourly Rate	Multiplier	Estimated Cost

Total Requested OT Hours: 0.00 | Total Estimated Cost: 0.00

Part 2 - Overtime Certification

actual hours, completion, and payroll verification

OT Control Number

Department / Project

OT Work Status

Completion Date

Actual rows are verified by HR against TimeTec.

D. Actual Overtime Record

validated against TimeTec Attendance

Emp. Code	Employee Name	OT Date	Actual Start	Actual End	Break (min)	Actual OT Hours	Variance vs. Authorized	Payable Hours (HR/Payroll)	Actual Cost

Total Actual Hours: 0.00 | Total Payable Hours: 0.00 | Actual Cost: 0.00

E. Completion and Variance

engineer / manager certification

Work completed / deliverable achieved, including the reason for any variance or excess hours

Attendance Proof

TimeTec Timesheet Site record Other

Engineer / Manager's Name

Certification Date

Authorization Result

Engineer / Manager Digital Signature

Certification statement: I certify that the actual overtime shown was necessary, completed, and supported by attendance records. Hours above the original authorization require exception approval before payroll processing.

Overtime Authorization & Certification System

Dashboard & Workflow Status

Workflow Checklist

Part 1 - Overtime Authorization Request

B. Planned Employee Schedule

HR Costing, Control Number & Pre-Approval

Management Pre-Approval Signatures

Part 2 - Overtime Certification

D. Actual Overtime Record

E. Completion and Variance

HR Verification, Exception Approval & Payroll Release

F. Exception Approval

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